How to Start Lean Housekeeping
To have an organised and efficiently running factory, we need to know that everything has a place, is in that place and is clean and ready for use – this is the basic premise for the Lean manufacturing tools we use to implement Lean housekeeping; Practical 5S.
5S is a systematic approach to good housekeeping. While there are many interpretations of the original Toyota definitions (there is even more than one Japanese version) the principles behind the stages are still the same. Here we will look at the five S’s.
Whether you are beginning 5S or revitalising, chose an area and set aside some time (3 hours at least) to go through the first three stages:
1. Sort – go through everything; throw away rubbish, archive old stuff you may need, decide what you need in that area on a daily and weekly basis. Everything else must be removed. Sentiment can not play a part here – this is a manufacturing environment
2. Set in Order – take the items you need in that area on a daily or weekly basis and find the best homes for them; label, mark locations, colour code – make it clear to anyone entering the area what should be where
3. Shine & Clean – as you are setting a location for each item, give it a wipe and check it is is good working order. Any broken item needs to be fixed. If your working area is particularly dirty, more time needs to be set aside so a thorough clean can be completed.
These first three steps will get you well on your way to visually improving your factory. When our factories look better, our people feel better about working in them – suddenly there is more space to move and those little annoying things are easier to find.
The Challenge is to Maintain this New Level of Organisation
This is where the “Standardisation” and “Sustaining” come into play, which we will delve into below.
The first part of 5S is the easy part, once you get going – we understand how to sort and tidy, as we do it all this time – at home, in our cars, in our garages, for our tax returns (although some people are better at it than others), The challenge is to maintain the new level of cleanliness and improve on it as time progresses; not to let it naturally let is slip back. This is where the last two “S”’s come into the process.
4. Standardisation – the new arrangement and level of cleanliness is our new standard for each area. Take photos and display in the area; talk about the 5S activities in your toolbox talks and daily meetings; share ideas across the factory. This helps to create your new 5S standards and brings consistency across the factory.
5. Sustain – if the first 4 S’s have been done well, sustaining the cleanliness and origination becomes simpler as it is clear where everything goes and each person working in an area knows where to return things at the and of the job or end f the shift. Using simple audits, we can track how we are going to maintaining our 5S baseline on a weekly basis and to also note the areas of improvement we need to make in the week ahead.
Where ever you are in your Lean Manufacturing implementation, using 5S as your housekeeping tool ensures you are keeping on track and involving every person in your factory. If you are a little lost or have fallen behind, then start the process again; get back to Sorting and Setting in order. This is the foundation of your Lean production system and you can make it work.
Related Content
TXM Lean Minute: Top Five Practical 5S Videos
TXM Article: Setting Practical 5S Standards
TXM Article: Sustaining Practical 5S
Purchase Red-Green Task Cards and Boards (Kamishibai)
FAQs
What are the 5 steps of 5S shine solve sustain sort standardize sustain sort standardize set shine sort straighten shine standardize sustain sort sustain sushi shine standardize? ›
The five words in 5S represent the five steps to accomplish this goal. They are sort, set, shine, standardize and sustain. Lean bases the words on the original Japanese: seiri, seiton, seiso, seiketsu and shitsuke. 5S is a key component in eliminating the eight wastes of Lean when setting up a workstation.
What are the 5 steps of the 5S housekeeping system? ›The 5S pillars, Sort (Seiri), Set in Order (Seiton), Shine (Seiso), Standardize (Seiketsu), and Sustain (Shitsuke), provide a methodology for organizing, cleaning, developing, and sustaining a productive work environment.
What is sort set in order shine standardize and sustain? ›5S stands for the 5 steps of this methodology: Sort, Set in Order, Shine, Standardize, Sustain. These steps involve going through everything in a space, deciding what's necessary and what isn't, putting things in order, cleaning, and setting up procedures for performing these tasks on a regular basis.
What is 5S questions and answers? ›What is 5S? The 5S methodology is a way to cut waste, boost efficiency, and just generally improve the way everything is done within a facility. 5S gets its name from the five Japanese words, Seiri, Seiton, Seiso, Seiketsu, and Shitsuke, which translate in English to Sort, Set in Order, Shine, Standardize, and Sustain.
What are the 5 parts of 5S? ›5S is a five-step methodology for creating a more organized and productive workspace: Sort, Straighten, Shine, Standardize, and Sustain. 5S serves as a foundation for deploying more advanced lean production tools and processes.
What is Shine 5S examples? ›The Shine stage of 5S focuses on cleaning up the work area, which means sweeping, mopping, dusting, wiping down surfaces, putting tools and materials away, etc. In addition to basic cleaning, Shine also involves performing regular maintenance on equipment and machinery.
What is the importance of 5S in housekeeping? ›The benefits from a well-implemented 5S system leads to a workplace that helps to easily identify and reduce various forms of waste. An organized workspace can help to reduce excessive motion, wasted time looking for things, and when things are in place it is easy to spot things out of place.
What are the 5S objectives? ›5S is designed to decrease waste while optimizing productivity through maintaining an orderly workplace and using visual cues to attain more consistent operational results. 5S refers to five steps – sort, set in order, shine, standardize and sustain (also known as the 5 pillars of a visual workplace).
What is standardize in order in 5S? ›Standardize, the fourth of the 5S's, involves putting the systems in place to ensure that everyone does things the same way. The methodology for Sorting needs to be standardized, the approach to Set in Order needs to be standardized, and Shine especially needs to be standardized.
What is 5S standardize? ›5S is defined as a methodology that results in a workplace that is clean, uncluttered, safe, and well organized to help reduce waste and optimize productivity. It's designed to help build a quality work environment, both physically and mentally.
What is 5S set in order? ›
5S: sort, set in order, shine, standardize & sustain.
What is 5S sorting checklist? ›- Sort (Seiri) Remove all unnecessary items from the workplace. Sort, clear, declutter and classify.
- Set in order (Seiton) Create a specific location for everything that remains. ...
- Shine (Seiso) Clean and inspect the workplace. ...
- Standardize (Seiketsu) Standardize best practices within the workplace.
The 5S framework, developed and popularized in Japan, provides five key steps for maintaining an efficient workspace in order to improve the quality of products. In Japanese, these steps are known as seiri (Sort), seiton (Set in order), seiso (Shine), seiketsu (Standardize), and shitsuke (Sustain).
Which step of the 5S concept refers standardization answers? ›Step 4: Standardize
The first three steps of 5S cover the basics of clearing, organizing, and cleaning a work space; on their own, those steps will provide short-term benefits. The fourth step is Standardize, or “seiketsu,” which simply means standardization.
To find the total 5S audit score, simply divide sum of the audit by 5, the number of “S” standards being evaluated. For example, if you scored each “S” a 3 (perfect score), the total score of the audit will be 3 ((3+3+3+3+3) / 5).
What is 5S concept PDF? ›The 5S is the acronym. of five Japanese words which stands for seiri (sorting), seiton. (set in order), seiso (shining), seiketsu (standardize) and. shitsuke (sustain) (Sui-Pheng and Khoo, 2001).
What does shine 5S mean? ›The word seiso which is often referred to as shine in 5S literally means “cleaning” in Japanese. As the word suggests, one goes through the process of cleaning in the shine or seiso stage of 5S.
What is shine in housekeeping? ›3. Shine & Clean – as you are setting a location for each item, give it a wipe and check it is is good working order. Any broken item needs to be fixed. If your working area is particularly dirty, more time needs to be set aside so a thorough clean can be completed.
What is shine process? ›What Is 'Shine'? Shine refers to cleaning and organizing the workplace, daily. Following the first two S's of 'Sort' and 'Straighten', Shine is naturally the next step. First, employees separate and removed unnecessary items from the process (Sort).
What are lean standards? ›Standard Work in Lean Manufacturing Defined. In Lean Manufacturing, standardized work is a means of establishing precise procedures to make products in the safest, easiest, and most effective way based on current technologies. Standardized work is one of the principles of Lean Manufacturing.
What are the 6 S's of lean? ›
It is a lean process improvement tool that stands for Sort, Set in Order (aka Straighten or Stabilize), Shine (aka Scrub or Sweep), Standardize, Sustain, Safety.
What is the lean concept? ›Lean is defined as a set of management practices to improve efficiency and effectiveness by eliminating waste. The core principle of lean is to reduce and eliminate non-value adding activities and waste.
Which of the 5S is the most important why? ›Standardize. The fourth step has been called the most important step in the 5S Process. In this step we must develop the standards for the 5S system. They will be the standards by which the previous 5S steps are measured and maintained.
What is quality 5S? ›5S is a method for workplace organization and improvement that originated in Japan. It stands for five (5) Japanese words that start with the letter 'S': Seiri, Seiton, Seiso, Seiketsu, and Shitsuke. The English translation of these terms is sort, set in order, shine, standardize, and sustain.
What is the most important of the 5S in workplace organization? ›Visual Management Controls
One of the most important aspects of the 5S system is improving visibility of existing problems so that they can be addressed and eliminated. In a disorganized workspace, excess inventory and work-in-progress cannot be easily distinguished.
The goal of standardization is to enforce a level of consistency or uniformity to certain practices or operations within the selected environment. An example of standardization would be the generally accepted accounting principles (GAAP) to which all companies listed on U.S. stock exchanges must adhere.
What is standardize process? ›Process standardization refers to the organization of different tasks, approaches, and administrative steps in a business, as well as their formalization and documentation. A process consists of input, transformation steps, and output (delivery).
How do you explain standardization? ›Standardization is the process of developing, promoting and possibly mandating standards-based and compatible technologies and processes within a given industry. Standards for technologies can mandate the quality and consistency of technologies and ensure their compatibility, interoperability and safety.
What is an example of 5S sort? ›Sorting Methods for 5S
Overall, tools and objects that are easy to find helps to boost productivity in the workplace. A simple example of this organizational effort would be in an auto-mechanic shop where every single tool used in the facility is assigned a specific location to be kept when not in use.
5S is literally 5 abbreviations of Japanese words with 5 initials of S. These are 1 - Seiri, 2 - Seiton, 3 - Seiso, 4 - Seiketsu and 5 - Shitsuke.
What are the steps for 5S planning? ›
- Sort: Separate required tools, materials, and instructions from those that are not needed. ...
- Store: Sort and organize all tools, equipment, files, data, material, and resources for quick, easy location, and use. ...
- Shine: Set new standards for cleanliness. ...
- Standardize: ...
- Sustain:
The acronym “Five S” stands for the following: Sort, Set in order, Shine, Standardize, and Sustain. The goal of the system is to reduce waste and optimize productivity by ensuring that all necessary items are easy to find and that the workspace is clean and clutter-free.
What are the 5S What is the importance of 5S? ›5S is designed to decrease waste while optimizing productivity through maintaining an orderly workplace and using visual cues to attain more consistent operational results. 5S refers to five steps – sort, set in order, shine, standardize and sustain (also known as the 5 pillars of a visual workplace).
What are the 5S of safety? ›5S, or Safety 5S, is a systematic and disciplined approach to maintaining a clean and orderly workplace. It is based on five Japanese words: Seiri (整理), Seiton (整頓), Seiso (清掃), Seiketsu (清潔), and Shitsuke (躾). The 5S philosophy is simple: If you can't find it, you can't use it.
What are the 5S of success? ›This problem solving model utilizes five factors namely Seiri, Seiton, Seiso, Seiketsu and Shitsuke (in Japanese) which in English imply Sort, Set in Order, Shining, Standardize and Sustain, respectively.
What is the most important step in 5S? ›Sustain. This step in the 5S Process can sometimes become the most challenging of all the five steps. Sustaining is the continuation of the Sort, Straighten, Shine and Standardize steps. It is the most important step in that it addresses the need to perform 5S on a consistent and systematic basis.
What is 5S housekeeping? ›5S or good housekeeping involves the principle of waste elimination through workplace organization. 5S was derived from the Japanese words seiri, seiton, seiso, seiketsu, and shitsuke. In English, they can be roughly translated as sort, set in order, clean, standardize, and sustain.
What is shine in order in 5S? ›The third step of 5S is Shine, or “seiso,” which means “cleanliness.” While the first and second steps cleared up space and arranged the area for efficiency, this step attacks the dirt and grime that inevitably builds up underneath the clutter, and works to keep it from coming back.
What are the benefits of 5S housekeeping? ›5S cleanliness helps reduce maintenance, and properly maintained machines, tools and equipment mean quality standards will be maintained. 5S produces improved employee morale and attention to detail, and that brings higher quality.
How do you apply 5S in real life situation? ›- Remove old clothes from your wardrobe that you no longer wear, to make it easier to choose from the clothes that you do wear (Sort)
- Always keep your keys in a standard place, preferably near the front door (Straighten)
- Wash the dishes regularly, rather than letting them pile up (Shine)